Paralegal Job Board

Loyola University Chicago Institute for Paralegal Studies

IP Paralegal

Website IDEX Corporation


The Intellectual Property Paralegal is primarily responsible for a range of matters such as: (i) evaluating and managing an extensive IP portfolio; (ii) maintaining the IP docket for our business and intake of new patent/development matters; (iii) liaising between outside counsel, business units and our internal IP team; and (iv) drafting and reviewing non-disclosure agreements (NDAs). The position will also include searching and filing of U.S. trademarks and management of our global trademark portfolio for which we are willing to train. The position reports to the Managing Paralegal IP & Corporate and is located at the IDEX Corporate Office, located in Northbrook, IL.

Essential Duties and Responsibilities
Patent Management and Docketing:
Correspond and coordinate patent filings with counsel and legal support personnel
Manage and maintain patent docketing database
Manage and instruct outside vendor on patent annuities globally
Provide legal assistance to business units on patent matters under the direction of patent counsel
Perform patent due diligence searches worldwide and draft reports for corporate transactions and potential mergers and acquisitions
Request, receive and audit incoming patent assets for new corporate acquisitions, including assimilation into docketing system
File assignments for new acquisitions, including drafting, filing and acquiring legal documents
Correspond with business units regarding patent maintenance fee budgets
Correspond with business units regarding corporate patent policies and processes
Manage patent maintenance fee instructions from business units
Assist with organizing, hosting and presenting IP seminars and trainings
Liaise with outside patent counsel, business units and in-house counsel

Trademark Management and Docketing:
Screen, search and clear proposed trademarks
Coordinate non-domestic trademark clearance searches with outside counsel
File U.S. trademark applications
Coordinate annual budget reports and renewal activity for trademark registrations worldwide
Trademark docketing for U.S. and non-domestic trademark matters
Liaise with business units as the first line of communication for trademark filings, prosecution, renewals and conflicts (oppositions, cancellations, infringements, UDRPs and counterfeits) and coordinate management of same with managing paralegal

NDA Review and Management:
Draft and review NDAs
Draft and review NDA amendments

2-5 years of patent experience at a law firm or as part of a corporate legal department
Paralegal certificate required
Experience with DiamsIQ docketing software or an equivalent IP docketing program
Knowledge of worldwide patent processes and procedures, required
Knowledge of NDAs
Trademark searching and filing experience preferred
Strong organizational and project management skills
Ability to multi-task and prioritize work in a fast-paced environment
Strong judgment, professionalism and communication skills
Ability to work independently and complete projects in a timely manner
Ownership and ability to “run point” on role responsibilities
Good attention to detail and precise written work product
Ability to exercise discretion and diplomacy in handling confidential matters
Proficiency with Microsoft Office Suite
Possess strong interpersonal and presentation skills and ability to communicate effectively with others at all levels of the organization
Self-starter attitude, combined with the ability to exercise independent judgment and critical thinking
Ability to establish and maintain strong relationships across the organization’s various departments and work on a team
Strong desire to learn new technology and legal skills

Are you ready to join a different kind of company where our people, our culture, and our commitments are centered around providing trusted solutions that improve lives around the world?

IDEX is an Equal Opportunity Employer and Affirmative Action Employer. IDEX gives consideration for employment to qualified applicants without regard to race, color, religion, creed, genetic information, sex, sexual orientation, gender identity or expression, marital status, age, national origin, disability, protected veteran status, or any other consideration or protected category made unlawful by federal, state or local laws (Minorities/Females/Protected Veterans/Disabled).

Please apply here: IDEX Corporation Jobs – IP Paralegal in Northbrook, Illinois, United States or sent a resume to

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