Paralegal Job Board

Loyola University Chicago Institute for Paralegal Studies

Intellectual Property Litigation Project Assistant

  • Full Time
  • Student Appropriate
  • Chicago, IL

Website Neal, Gerber & Eisenberg LLP

Intellectual Property Litigation Project Assistant
 Neal, Gerber & Eisenberg LLP is a mid-sized Chicago Loop law firm seeking an Intellectual Property Litigation Project Assistant for the Intellectual Property department. This is an entry-level position that will provide support to Paralegals and Litigation Attorneys.



  • Create, organize, and manage e-files and file tracking systems for case materials
  • Update and maintain correspondence, pleadings, and discovery documents for quick reference and retrieval
  • Maintain and organize deposition transcripts and exhibits and create index tables for quick reference and retrieval
  • Apply Bates numbers to documents (manually or electronically)
  • Perform queries and print results utilizing in-house litigation support databases (DeskSite, Case Notebook, Relativity) or vendor-hosted databases (e.g.: Kroll, DISCO)
  • Organize document sets into a specific order (i.e., chronological, by issue, by witness, bates number order, etc.)
  • Quality check various types of document set reproductions
  • Physically file documents at the courthouse
  • Perform document searches requested by attorneys from court or government agencies via electronic systems or in person
  • Prepare litigation documents for production, including redacting if necessary, and prepare index table from litigation support databases
  • Assemble and organize witness files needed for depositions, including retrieval of particular documents and/or information from certain files
  • Communicate with attorneys and paralegals with respect to specific case files
  • Monitor electronic docket filings through state and federal agency and commission websites; update in cooperation with the firm docketing department
  • Assist with assembly of large mailings and prepare certificates of service
  • Obtain case law or docket information via internet, Westlaw and LexisNexis at the request of attorneys or paralegals
  • In some instances, assist in collecting evidence by shopping for client or adversary’s products
  • Assist the IP docket department with overflow needs



  • Bachelor’s degree and/or paralegal certificate preferred
  • Ability to prioritize and solve problems with limited guidance and management
  • Intermediate proficiency in Microsoft Word, Excel and Outlook
  • Basic understanding of MS Access and/or other databases applications a plus
  • Excellent organizational skills
  • Sound judgment, analytical skills, curiosity, and practicality; this includes the ability to see trends and ask questions to predict problems before they come to fruition
  • Ability and willingness to meet deadlines, including those of a last minute nature; willingness to work overtime if necessary
  • High level of accuracy, attention to detail and customer service
  • Strong technical aptitude and understanding, including ability to quickly learn new applications
  • Strong verbal and communication skills
  • Ability to maintain professionalism under pressure
  • Ability to sit for long periods of time
  • Ability to bend, reach, twist, and push while sitting or standing



The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand or walk. The employee must frequently and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus. 

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