Paralegal Job Board

Loyola University Chicago Institute for Paralegal Studies

Corporate Paralegal/Contracts Manager

Website The American College of Chest Physicians

Primary Purpose

Work in collaboration with the General Counsel to support the legal, contracting, business, and risk management functions of CHEST. Responsible for managing all aspects of CHESTs contracting process to ensure all contracts are properly drafted, are the product of internal and external collaboration, align with business goals and values, and are the product of a streamlined, effective process.

Essential Functions/Responsibilities

  • Demonstrate a passion for crushing lung disease and embody CHEST values: honor the team, lead with integrity, leverage passion, cultivate innovation, and have serious fun.
    Corporate Paralegal & Legal Support
  • Work collaboratively with and assist the General Counsel to support the legal, business, financial, strategic, and risk management functions of CHEST.
  • Perform legal research and analysis, interpret legal documents, provide recommendations to the General Counsel and senior management, assist in the development of internal policies, and provide legal support to various business units and executive leadership.
  • Primary responsibility for management of CHESTs intellectual property portfolio, working with the General Counsel and outside counsel as needed.
  • Work collaboratively with the General Counsel and senior management to implement and manage an effective risk management program.
  • Analyze and coordinate contractual insurance requirements, including coordination and production of insurance certificates.
    Serve as representative of CHEST and the General Counsel in internal and external relationships.
  • Contracts Management: Take ownership of, innovate, and manage all aspects of CHESTs contracting process, including development of templates and checklists, assisting business teams in drafting and reviewing contracts, facilitating cross-functional internal review and external contract negotiations, managing contract review and execution process, distributing and storing completed contracts, ensuring effective handoffs to invoicing and implementation teams, and ensuring proper documentation of deadlines and compliance responsibilities.
  • Assist the General Counsel in drafting and analyzing a broad array of contracts, such as including service contracts, independent contractor agreements, commercial agreements, nondisclosure agreements, sponsorship agreements, letters of agreement, Software as a Service (SaaS) agreements, publishing agreements, and venue and event agreements.
  • Develop strategies for effective contract storage to allow for consistency, ease of search and access, one source of truth, and effective analysis.
  • Work collaboratively with the finance team to ensure effective handoffs from contract completion to invoicing.
  • Proactively work to support and educate staff regarding contract processes and to raise the overall familiarity and comfort of staff with contracts.


Required Qualifications and Competencies

  • Paralegal Certificate from an ABA-accredited program or Bachelors Degree in paralegal studies.
  • Minimum of 3-5 directly relevant experience, including a combination of managing an internal contracting process and drafting and analyzing contracts.
  • Exceptional customer service and collaboration skills, including the ability to communicate effectively and courteously with colleagues and external partners.
  • A growth mindset centered around innovation, collaboration, advancement of strategic goals and values, and a willingness to learn and adapt.
  • Thorough understanding of the contract management lifecycle, including identification of need, drafting, negotiation, review, execution, storage, invoicing, compliance, and analysis.
  • Firm understanding of business legal risks and requirements.
  • Familiarity with invoicing processes.
  • Ability to manage and balance multiple competing priorities/projects.
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Strong analytical thinking and problem-solving skills.
  • Ability to work independently and proactively to solve problems and to strengthen systems to prevent future problems.
  • Demonstrated ability to maintain the confidentiality of sensitive information.
  • Ability to function well in a fast-paced environment under tight deadlines.
  • Open to feedback, advice, and input from others.

Preferred Qualifications and Competencies

  • Prior in-house legal department experience.
  • Prior experience managing contract process.
  • Experience with electronic signature software (i.e. Docusign), workflow management software (e.g. Wrike), CRM software (e.g. NetForum), collaborative software (e.g. Box); and Microsoft Office

This description was designed as a convenience to acquaint employees and managers with the basic elements of the position. The duties of this position are not limited to what is contained in this description, and employees in this position may be asked to perform various functions not listed. This description is solely for the purpose of summarizing basic duties, and it is not intended to be a contract or guarantee of employment or of any specific terms or conditions of employment. This description may be amended or eliminated from time to time as necessary for operational or business reasons.

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