Paralegal Job Board

Loyola University Chicago Institute for Paralegal Studies

Senior Legal Administrative Assistant

US Foods


From the corner diner to the five-star steakhouse, US Foods (NYSE: USFD) has helped shape how people eat in America for over 150 years. The Company is one of the largest food services distributors in the United States, with a team of more than 28,000 people across the nation. With 70 distribution centers, the Company serves independent and multi-unit food service operations including restaurants, healthcare, hospitality, government, and education institutions and has a product lineup spanning more than 400,000 items. Based primarily in Rosemont, Illinois (a suburb of Chicago), the Company has four broadline regional hubs throughout the United States, in Chicago, Charlotte, Philadelphia, and Seattle (the “field” business), as well as over 80 Chef’Store-branded retail warehouse stores. Finally, the Company operates Stockyards, Freshway and Save-On Seafood processing facilities for beef, produce and seafood.
The Company’s Senior Management Team is experienced, driven, decisive and committed to the core values of customer success, integrity, innovation, and teamwork…and a passion for all things food. Learn more about the Company at



US Foods Legal Team is approximately 65 strong, including attorneys, paralegals, food safety and regulatory professionals and others. The legal team’s mission is to advance business objectives through innovative legal partnerships. We are focused on building the team’s reputation as a valued business partner by displaying leadership, arming our business partners with knowledge, creating brand ambassadors, and shifting the corporate mindset. We create value by identifying and acting on business opportunities, and lead the organization in identifying, anticipating, and managing regulatory and business risks. We are a dynamic high-performing team, and we are looking for new members who will bring excellent judgment, pragmatism, optimism, humility, and a sense of humor to our mix.



Working under limited supervision this position provides general administrative support to senior level role and/or department, interacting with a diverse group of internal and external callers, visitors and employees throughout all levels of the organization. Responds to moderately complex inquiries and calls concerning area of responsibility with some degree of latitude and judgment using existing policies and procedures.



This role is Blended in Rosemont, IL. The work is a combination of being onsite in Rosemont and work from home days as defined by the role segmentation.



Manages legal projects by organizing and expediting tasks, creating, planning, and coordinating presentations, meetings, travel plans, etc., as well as disseminating information quickly and accurately.
Acts as legal liaison with other departments, tracks department relevant data, drafts written responses or replies by phone or email when necessary.
Acts as legal business partner by assisting department staff members with meeting deliverables such as time management/prioritization of daily activities and maintaining focus on business matters/issues.
Create general legal correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes.
Answers and screens incoming phone calls/e-mails and forwards, as necessary.
Schedules and organizes complex activities that may include meetings, department activities, travel and/or conferences for Legal Leadership as well as attendees from multiple locations. Corresponds as necessary with vendors to ensure compliance with established procedures and processes.
Assists with packages and mail distribution.



Internal: Interacts with all levels of the organization to ensure proper and timely communication and completion of tasks.
External: Interacts with sister divisions to provide or furnish information, etc. Also corresponds with vendors.




Education/Training: High school diploma or G.E.D. required . Formal clerical, administrative training or equivalent experience.


Related Experience: A minimum of four (4) years office/clerical and admin experience required . Works under limited supervision and deals with straightforward situations as defined by policy.


Must have knowledge of office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through related experience.
Must have proficiency with Office 365 (Word, Excel, PowerPoint, Outlook), Teams, SharePoint, Concur or similar travel technology required, and e-billing technology desired.
Must have high level of interpersonal skills and possess a proven track record of ability to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
Some analytical ability is required to gather and summarize data for reports, find solutions to various administrative problems.
Work requires continual attention to detail in composing and proofing materials, establishing priorities and meeting deadlines.
Efficiency and judgment are required to plan, prioritize, and organize diversified workload in a fast-paced environment.


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